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Death Knell of the School Newsletter?

The school newsletter has always been a big deal for at least two people in school, typically the Head plus the poor soul who inherited the MS Publisher Template from the last incumbent.

Smiles are often raised when talking about the school newsletter and website. Given the information requirements for school websites this is hardly surprising.  (Clerk to Governors is a must read.)

In our experience here are the most common 5 approaches where technology touches school communications specifically for the newsletter. Some of these are done in tandem.

“We send the newsletter to parents every week on Friday…

  1. on paper with pictures
  2. as an SMS message linking to the website
  3. as a PDF email attachment
  4. via a Facebook update with a scanned image of the newsletter
  5. via Twitter to parents with a link to the newsletters page on the website

…so why do parents still tell us they don’t know what’s going on?”

If Brian Blessed read the school newsletter out loud on a Friday standing in the playground parents would still not know fully what was going on in school.  Why?

Is school boring?

Generally no.  However what’s considered to be news and how these exciting things are shared might be giving the feeling of ‘old news’.

Is it to do with timing?

Yes without doubt.

People are used to ‘on demand’ consumption of media.  Most homes if you’re lucky will save a paper newsletter to read later when they’ve nothing else to do – that’ll be never.  They may though get a calendar out and add dates to it from the newsletter to remind them when it’s non-uniform or sports day or parents evening.  They are less likely to read a scanned newsletter on a timeline and add dates from there remembering the detail while switching views.

Tweeting or Facebooking on a Friday will land better but, still, what is it that’s making you do it on a Friday?  Our data shows that this is not the day to do it.  What time on a Friday is best if you decide to still pick Friday? 3.30?  You need to know when people are being receptive to receiving your ‘stuff’.

Is it to do with the format?

Yes without doubt. About 50% of people reading this post will have stopped already because there are too many words, not enough pictures, maybe they’re just tired, know all this already or someone has just un-paused the Blackpool stage of Strictly.

SMS messages are definitely a ‘read later’ thing once the parents get used to seeing the school sender name and they know that there’s just a link to a long newsletter awaiting.

There are some schools who have gone to extremes.  I know of one school where parents have been given an iPad to get them to use Twitter and receive school Tweets!

Many more schools use Facebook now and report greater reach, engagement and impact. Some however seem to lean to far towards ‘operational’ updates – “don’t forget this”, “don’t park there” & “nits”.  If you’re not careful you end up with a culture of learned helplessness in parents.

Even in Facebook there are improvements now to make sure parents get your updates over and above others but how many parents know about them?

Horses for courses

Teachers and business managers are experts in their business but less so in ‘design and presentation’.  Too much effort has historically been spent by schools on making design choices at a micro level. Now, simple is best.  Look at the format of Tweets, FB Updates & websites.  Clear, simple, brief and fuss free from conflicting font styles and colours. Why use 200 words when 25 will do? Let the system you’re using style your message in a way with which parents are familiar already.

Is it to do with content?

Yes. People today are spoilt!  They’re used to personalised this that and the other – even Coke and Nutella let you put your name on their label.  There’s very little ownership over a school newsletter even though it’s a clear sense of transparency and honesty that excites/engages parents.

On Facebook personalisation is king.  These are the their updates, their school, their victory in the cup, their great decision to send their child there.

So how about scanning/saving a newsletter and sharing it as an image update on Facebook?  That’s canny but not exactly transformative.  How about disaggregating the newsletter into bitesized chunks and drip feeding them as updates at optimal times across the week instead?

With technology it’s often been the case that people do just what they did before except a bit faster/easier without reflecting on how else it could be measurably better.  It’s maybe an indication of the times in which people work – less time to reflect, ticking off the list of jobs and so on.

If you’re in charge of the school website too, as part of the school comms strategy, you’ll have even more to think about. Much of a school’s attention is on tending their social ‘garden’ while the website is given a lick of paint each year to meet the necessary requirements. Who really is the audience for your school website?  Ofsted.   We’d like to imagine many others too but sadly it’s holidays and snow closures that make your site stats spike.

Does all this mean the end of the school newsletter as we know it?  Quite possibly yes in it’s traditional format.

Is your school ready to register for the Social School Award?

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